Blue Chip Showcase
Crowne Plaza Contract (taken from email)
>Crowne Plaza Houston Northwest (Brookhollow)
>12801 NW Freeway US 290
>Houston, TX 77040
>Telephone (713) 462-9977 * Facsimile (713) 460-8725
>
>Group Accommodations Contract
>
>Date: 18-Oct-2007 Accounts: 125625 Name of Group: TSC Warm-up cup
>Post As: Texas Soccer Club- Blue Chip Showcase Group Code: TSC
>Contact Person: Ms.
>Laura Vallentine
>19511 Creek Bend Drive
>Spring, TX 77388
>8326565053
> Arrival Date: 09-Feb-2008 Departure Date:
>11-Feb-2008 Check In Time: 03:00 PM Check Out Time: 12:00 PM
>
>This contract constitutes a booking agreement between Crowne Plaza
>Houston Northwest (Brookhollow) (herein and after the "Hotel") and
>TSC Warm-up cup (herein and after the "Client").
>
>GUEST ROOMS
>
>Room Date Day Type Room Nights Room Rate 09-Feb-2008 Sat House
>Room 150 $75.00 10-Feb-2008 Sun House Room 150 $75.00
>
>TOTAL ROOM NIGHTS: 300
>
>The Hotel is comprised of kings (one bedded rooms), doubles (two
>bedded rooms), and/or queens (one or two bedded rooms). Guestrooms
>will be assigned based on availability by Hotel's reservation
>department. If a room type requested is not available, the next
>comparable room type will be reserved for the guest at the
>contracted group rate.
>
>Hotel's guestroom rates are subject to applicable state, local taxes
>(currently 17% per room per night) and room surcharges such as are
>in effect at time of check-in.
>
>The above guestroom rates are per room per night net and non-commissionable.
>
>The Hotel would be pleased to extend the group rate 1 days prior to
>major check-in and 1 days following major check out based on
>availability.
>
>* Will will provide a $10.00 rebate paid back to TSC per each
>utilized room night.
>
>* We can honor breakfast buffet for $5.00 per person to be added to
>room rate. Breakfast options must be made in advance when making
>reservation.
>
>CUT-OFF DATE AND RESERVATION PROCESS
>
>Client's block of rooms will be held until 3:00pm on 31-Jan-2008. At
>this time, the block will be released for general sale. All requests
>received after this date will be handled on a space and rate
>available basis.
>
>Hotel understands that reservations will be made on an individual
>call-in basis. Please instruct Client's guests to call (713)
>462-9977. To confirm reservations, Client's attendees will be
>required to guarantee their reservation with one night's pre-paid
>room and tax or with a major credit card. All reservations must be
>received no later than 3:00 PM on 31-Jan-2008. After this time Hotel
>reserves the right to release the unsold portion of Client's
>commitment for general sale. Hotel will continue to accept
>reservations after the cut-off date, subject to availability at
>prevailing rates.
>
>ATTRITION
>
>Hotel understands that circumstances may arise which result in
>reductions in the guest room commitment. However, the Hotel has
>quoted rates and terms in this agreement, which are based on the
>guest room commitment. In order to allow Client flexibility in
>adjusting Client's program, Hotel will permit Client to reduce,
>without penalty, the guest room commitment to 85% of its original
>total.
>
>If further reductions occur, the Hotel reserves the right to assess
>the Client an amount equal to revenue lost from those rooms released
>and not resold. In addition, the Hotel reserves the right to reduce
>meeting space in proportion to the reduction in room nights. Hotel
>will discuss with the Client any changes necessitated by reduction
>of commitment.
>
>BILLING
>
>Charges denoted as "Each Pays Own" will be placed on each guest's
>room folio and must be paid in full upon departure.
>
>Product or Service Method of Payment Room and Tax Each Pays Own
>Incidentals Each Pays Own
>
>CANCELLATION POLICY
>
>Acts of God Cancellation
>
>Neither party should be responsible for any failure of performance
>due to acts of God, war, natural disaster, or other declared
>national emergency that makes performance of this Agreement
>inadvisable and/or illegal and makes it impossible to provide the
>facility for TSC Warm-up cup to hold the event. The Agreement may
>only be terminated for any one or more of the above reasons by
>written notice from one party to the other. However, there shall not
>be the right of termination for the sole purpose of holding this
>Event at another facility and/or for the sole purpose of booking
>another Event.
>
>EVENT/GROUP ROOMS CANCELLATION
>
>Should circumstances cause a cancellation of the events contracted
>in this agreement after such time as the agreement has been
>executed, the following liquidated damages will be assessed and
>payable on the date of cancellation:
>
>Days prior to event Liquidated Damages % 90 25% of total
>estimated revenue 60 50% of total estimated revenue 30 75% of
>total estimated revenue less than 30 100% of total estimated
>revenue
>
>Estimated revenue shall be the charges for those rentals, goods, and
>services as specified in this contract.
>
>LIABILITY
>
>The Hotel reserves the right to inspect and control all bookings.
>Liability for damages to the premises or equipment will be charged
>accordingly. The Hotel does not assume any responsibility for the
>personal property and/or equipment brought onto the premises. The
>Client is responsible for and shall reimburse the Hotel for any
>damage, loss, or liability incurred by the Hotel by or from any of
>the Client's guests, and/or any persons contracted by the Client to
>provide any goods or services before, during, and or after the
>booking contracted for in this agreement. In no event shall the
>Hotel be liable for consequential damages of any nature for any
>reason whatsoever.
>
>APPROVAL
>
>Please initial each page, sign this last page and return ALL pages
>of this agreement by 23-Oct-2007. A signed original will be returned
>for Client's file. This agreement will constitute a binding contract
>between both parties. The parties hereby warrant that their
>representatives listed below have the full power and authority to
>enter into and bind each party to the agreement. If this agreement
>is not received by the above date, all rooms and space referred to
>herein will be released, and neither party will have further
>obligations under this Agreement.
>
>Crowne Plaza Houston Northwest (Brookhollow) TSC Warm-up cup
>Crystal Thrasher, Sales Manager Laura Vallentine, Coordinator
>(Signing Date) (Signing Date)
>Name of Group: TSC Warm-up cup Arrival Date: 09-Feb-2008 Booking:
>333529 Post As: Texas Soccer Club- Blue Chip Showcase Departure
>Date: 11-Feb-2008 Printed: 18-Oct-2007 10:17:46